Friday, April 22, 2016

The Importance Of Accuracy In Grant Writing

By Michael Barnes


When looking for funding for a corporation, non-profit, government, university or other entity, a written proposal can often be a good choice. Grant writing, also known as a proposal refers to completing an application for funding. This funding is generally provided by an institution such as a foundation, corporation or government or university. While this is the case, content, formatting and style can vary across different organizational types.

Those who are most successful in obtaining these funds have an understanding of the process. While content, style and structure can vary, most all proposals require the same type information. As such, it is important to know the intended audience, subject matter and amount before beginning a proposal. Otherwise, a proposal is more likely to be rejected than approved.

One of the most important aspects of this type writing is to know the process from inception to completion. A process which includes some basic steps. These steps include observing an intended audience, analyzing the purpose, gathering information, then constructing, proofreading, editing and submitting the proposal for approval.

Information required in most proposals include information on non-paid and paid staff hours and salaries. Cost analysis is one of the most important factors when requesting funds. Depending on organizational type, this information can range from operating expenses and proposed salaries to profit margins. Other information often includes project start and completion dates, equipment which must be purchased and other pertinent information as requested by the funding organization.

Most often, writers submit a first draft to the requesting entity for review. There are often changes requested or required whether due to content or structure. While it is important to pay attention to detail, it is also important to make these changes in a timely and efficient manner. Even if a writer does an outstanding job, there could still be more changes required. As such, this type writing requires individuals who are patient, understanding and willing to revise material multiple times upon request.

When it comes to proposals, different agencies can often have different guidelines. Most often, writers working for, or with these entities will receive a copy at the inception of a project. Whereas, there are some organizations which outsource this work to professional publication houses. In most cases, these establishments provide the best guidelines along with writing services for a project.

Writers need use short succinct sentences, proper grammar and accurate spelling. Each proposal or request need include an introduction, middle and end. Cost analysis is also required, and is often one of the most important factors to include in a request. It is essential that proposals be spell-checked and proofed before submission. As with deadlines, these are items which can result an an immediate refusal of funds, often to entities in dire need of financial assistance.

Depending on a number of factors, it can often take several weeks to receive a response. As such, it is imperative that submissions be made in a timely manner. It is also important that items are submitted on or before a closing date or deadline. When a proposal is approved, finalization can often take place in a short amount of time.




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